How Do I Create a Community Submission Calendar on My Website?

Requirements

• A Google (Gmail) Account
• Basic knowledge of Google Forms
• Page permissions within the SoCast Platform

These instructions provide a recommended way to add a public-facing calendar to your website, allowing users to submit events that appear directly on your calendar. Please note that this process relies on third-party integrations, which may change over time. SoCast cannot guarantee the stability or functionality of these third-party services.

Step-by-Step Guide: Embedding a Google Calendar in a Webpage

1. Create a Google Account (we recommend creating a dedicated account for community events).
2. Set your calendar's visibility to public.
3. Customize your calendar settings as needed.
4. Go to your calendar settings.
5. Click on the calendar name you want to display (e.g., CSTest).
6. Click Integrate Calendar.
7. Click Customize (beneath the Embed iFrame code).
8. Set the width to 1100 pixels and the height to 900 pixels (ideal for a webpage without a sidebar).
9. Adjust view settings as desired.
10. Copy the HTML iFrame code from the top of the page.
11. Open your webpage in the SoCast platform at admin.socastsrm.com.
12. Add a Raw HTML element to the page.
13. Paste the HTML iFrame code into the element, save your changes, and publish or update the page.

Step-by-Step Guide: Importing Existing Calendar Events

1. Export existing events from your previous calendar.
2. Click the Settings (gear) icon in Google Calendar.
3. Select Import & Export.
4. Under Import, select the file from your computer.
5. Click Import.

Step-by-Step Guide: Creating a Google Form for Event Submissions

1. Go to Google Forms.
2. Create a new form with the fields you want users to complete.
3. Click the Preview icon (eye icon) in the top right to view your form.
4. Test your form by submitting a response.
5. Return to the form builder and click Responses at the top to view submitted responses.

Step-by-Step Guide: Using Zapier to Automatically Send Form Responses to Google Calendar

1. Log in to Zapier with your Google Account (must be the same account used for the Calendar and Google Form).
2. Select the Google Forms app and the Google Calendar app from the list.
3. Scroll down and click Use this Zap for "Create Google Calendar Events from Google Forms Submissions."
4. Click Create this Zap.
5. Click Continue.
6. Follow Zapier's steps 1–4 on the screen, then click Continue.
7. Verify your Google Forms account is correct (it should be by default), then click Save + Continue.
8. Click the Spreadsheet dropdown and select the title of your Google Form. (If you don’t see your form name, repeat the previous steps to ensure your form is set up correctly.)
9. Click the Worksheet dropdown and select Form Responses 1 (usually the default).
10. Click Continue.
11. Click Continue again.
12. Click Fetch + Continue.
13. Click Continue.
14. For the Google Calendar action, click Continue.
15. Click Save + Continue.
16. In the Calendar dropdown, select your calendar (usually defaulted to the top of the list).
17. For the Summary field, click the insert field icon and select the "eventtitle" field.
18. For the Description field, click the insert field icon and select the "description" field.
19. For Start Date & Time, click the insert field icon and select the "eventstartdate" field.
20. For End Date & Time, click the insert field icon and select the "eventenddate" field.
21. For Visibility, select Public from the dropdown.
22. For Reminders, select No from the dropdown.
23. Click Continue.
24. Click Send Test to Google Calendar.
25. Click Finish.
26. Toggle your Zap to On.

By following these steps, you can create a community submission calendar that allows your audience to submit events, which will automatically appear on your website's calendar. This is a great way to engage your community and keep your listeners informed about upcoming events.